Use case · Staffing & Recruitment
Broker Organisation: automated job collection from client websites to CRM
A Job Collector workflow that monitors client career pages, extracts vacancies and keeps the CRM current, so recruiters always work from an up-to-date view of client hiring needs.
The challenge
Copy-pasting vacancies from dozens of career pages
A national staffing broker relied on consultants to check many client career pages by hand and copy each vacancy into the CRM.
The data was often outdated or incomplete. That slowed down matching and made reporting less accurate.
The solution
A six-step automated cycle
The Job Collector runs on a schedule and handles the full vacancy lifecycle, from new listings to removed ones.
- 1
Monitor client websites
Scan client career pages on a fixed schedule.
- 2
Identify active vacancies
Detect which jobs are currently open.
- 3
Extract structured data
Capture vacancy details in a consistent format.
- 4
Check CRM records
Compare against existing listings to prevent duplicates.
- 5
Update or create listings
Keep existing vacancies current and add new ones.
- 6
Flag removed vacancies
Mark jobs that have disappeared from the client’s site.
Core components
What makes it work
Multi-site monitoring
Many client career pages watched automatically.
Vacancy extraction
Job details captured as structured data.
Smart deduplication
No double listings in the CRM.
Create & update logic
Listings created, updated or flagged automatically.
The impact
A CRM that keeps itself current
Vacancy data now flows into the CRM automatically, giving recruiters a reliable, real-time view of what clients are hiring for.
- No more manual copying from career pages
- Complete, current vacancy data in the CRM
- Faster matching of candidates to open roles
- More accurate reporting on client demand
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